As part of my CEP810 Masters Course, I'm getting things done. I've put together an organizational system to help keep track of things that I need to get done, and to help get them done in an organized manner. It's always difficult decided what needs to get done first - especially when some projects are long term. It's possible to work on parts of projects, while also taking care of other items that can be done quickly - the trick is however, being organized.
To do this, and to make it work, I had to find a program that could help me keep track of what needs to get done. I decided to use a program called GoogleNotebook. I chose this because it's something that I can't lose. I try to be really organized, and that means doing tasks on computers. I don't like losing things, and it's easier to keep track when their saved to a hard drive or the internet.
I organized my process by creating 6 Notebooks in GoogleNotebooks. Inbox, Calendar Items, Next Action, Waiting For, and Completed Items. When I get something that needs to get done, it goes in my inbox. I can tag the task with what it relates to. CEP810, Work, Home, Car -whatever. This should allow me to quickly see tasks in different categories. While putting items in the inbox, I can also add notes, share with others or add a date. Once an item in my inbox is complete (not done, but entered with date, tags and comments), I can move it to one of 4 boxes. Calendar items, Next Action Items and Waiting On. Once an Item is completely finished, I can move it to the Completed Items folder.
Going Through The Process
Going through the process for the first time was difficult. I found that it took a little bit of time organizing everything that needed to get done into once place. I also found that I was trying to complete tasks before they were entered into my Inbox. Once I put the brakes on, the process sped up. I focused on entering all the tasks into my inbox.
Once everything was entered, I was able to organize the tasks by "priority". Next Action, Calendar Items, Projects and Waiting On. By prioritizing these items, I was able to see what could be taken care of immediately, and what things were more of long term goals. This also allowed me to work on a number of quick tasks that might have gotten lost in the shuffle earlier.
Next came the review phase. Since I haven't done this for a full week yet, I've decided that Wednesdays are going to be the day that I review all the tasks that need to be completed. It's not last minute, and I'll still have time to finish tasks that are incomplete. I would like to try and pick a time each day where I can review my tasks and crank out some work that needs to get done.
I think this process will be very helpful in allowing me to organize my tasks. It should also increase my productivity. I now have a program where I can list everything that needs to get done. This is accessible from my computers, as well as my phone. Instantly, I can add tasks wherever I am. I can also see at a glance what needs to be completed.
I hope this process is something that I can continually use and improve on. I'm hoping this will cut down on sticky-notes that get lost, of assignments that fall through the cracks. Time will tell how useful this is, and if I will continue it, but after a few days, it seems interesting - and very useful!
- Do you think you will continue this process? If not, what will your process be?
